Argus Products

Document Archival & Management System

Document Archival & Management System (DAMS) is a powerful image-database software application, which works on intranet and internet. DAMS allows the user to easily Scan, Index, Store and Retrieve documents, photos, literature, brochures, leaflets, drawings, pictures, notes etc. DAMS users can quickly find documents, technical literature, drawings and other images stored in its libraries thereby saving valuable time and increasing their productivity.

DAMS can work with industry standard high speed scanners and has the built in facility to connect to a scanner and accept scanned documents directly. Previously scanned images or images that are stored digitally in selected formats can be imported into DAMS, indexed and organized into easily searchable libraries for easy retrieval later on.

Standard Features - Brief

	Document Imaging - conversion of paper documents into digital images using the specified scanner. The sanctity of the original image is maintained by the system not allowing the digital image to be altered in any manner
	Image Storage on Local / On-line media, preserving the sanctity of the images, authorized access
	Classifying, Collating and indexing the converted digital images, into libraries, batches, folders and individual pages retrievable on the basis of predetermined parameters. Indexing could be done manually and also by using zoning technologies for forms of similar nature which is an added option
	Retrieval and distribution of the images would be based on duly authenticated security procedures
	Archival of the images for purposes of back-up, disaster recovery and long-term storage on suitable off-line media using appropriate technologies
	Annotations / Highlighting / Redaction & wildcard searches
	Deployable over a network (LAN deployment is standard)
	Authenticated, Access control
	Zoom, Centered Zoom, Flying Magnifying glass, Rotation, Original Size, Hand Panning, Go to Page number, cursor controlled navigation, Status Bar, status line, Preference setting, Options, Customize Toolbars etc.
	Suitable for Batch Processing, Outsourced scanning & image import
	Compatible with different file types like TIFF, BMP, JPEG etc.
	Support multipage tiff
	Integrated email support

Accounts

Argus Accounts is an easy integrated accounting guide from Argus Technologies that will help you to organize your business's financial transactions. The system consists of very user-friendly screens, for operation by a novice user who is not completely aware of accounting process/ business transactions. Flow-Through and Integrated, to enable the system to operate as on line or batch posting (through Approvals) of transactions from any of other modules like Real Estate, H.R and Payroll, Inventory, Job Costing, Shares, Fixed Assets etc. to control its Financial accounts. This characteristic will be available to ensure reconciled values of reports in relation to its detailed posting of entries. The system has the Drop down Facility, to Drill Down from any report to lower levels of reports till the voucher. E.g. User can view a Trial Balance and then select the required account and drill down till the vouchers. Security section control system users, file, documents and reports. The system provides the privileges like Add, Edit, Delete, View and print. Multi Company, the system manages a group of companies effectively with individual and consolidated reports.

The Argus Accounting module will provide the following required features:

	Categorized Chart of Accounts with any number of levels
	Argus Accounting is flexible to any type of business and provides more sub ledger types according to your business activities. For example, if you are in Real Estate business, Argus provides sub ledger types like Properties, Rental Units, Tenants, and Projects etc.
	Documents – Opening Voucher, Opening Cheque, Receipt Voucher, Payment Voucher, Journal Voucher, Petty Cash Voucher, Income Invoices, Expense Invoices, Debit Note, Credit Note, Cheque Handling, Cash Transfers, Bank Reconciliation, etc.
	Print Preview/Page Settings for documents before printing. Traversal of files and documents through Move First, Move Previous, Move Next and Move Last features.
	Account Receivable / Account Payable / Search Engines for various files
	Subsidiary Summary/ ledger for an account with sub ledger type. General Ledger for chart of account with normal type.
	Books – Day Book, Cash Book, Bank Book, Petty Book, Journal Book, Trial Balance, Profit and Loss / Balance Sheet etc.
	Cheque Handling for clearing a post dated cheque, retuning of cheque, making a cheque to bounce, etc. Cheque List for status cleared/ pending/ Returned/ On Date/ Bounced

HR and Payroll

The H.R Management System facilitates extensive employee information at your fingertips. The payroll Management section reduces payroll processing costs, ensures accuracy and increases efficiency. The system aims at the following major features: Increasing Savings, Efficiency in Processes, Delivering Effectiveness and Work Force Management.

The payroll management system can help you control work force costs and ensure that the entire work force is being paid on time and according to your compensation rules. The payroll manages the entire payroll function on a touch of a single command.

The Employee file maintains the data effectively through a single form by providing all related information. It includes the employee photo, Personal info, contact info, identification info, job related info, Allowances, Deductions, Leaves, Asset belongings, Employee Dependents and general information.

The system also keeps the list of files like, Department, Designation, Nationality, Sponsor, Blood Group, Religion, Country, State, City, Employee Status, Passport Place, etc.

Allowance History, Leave Application, Leave Settlement, Leave History, Employee Rejoin, Employee Transfers between companies, Employee Status Change etc.

Reminders, the system handles reminders. The user will be reminded for expiry, to do things, etc. The parameter setup facility allows the administrator to set the reminder type applicable to the selective users and the no. of days (before or after) from expiry for reminders. The reminder reviews can be recorded as a reference to the next upper level person. The proper action should be taken against reminders, in failure; the reminder will be generated to the next upper level to control his work.

Payroll, the system keeps the documents – Attendance Sheet, Monthly Salary Preparation, Salary Transfer to Bank, Pay slip etc.

Report Tool, to allow facilities like – Selection of fields the user wants to display, change of field position, field width adjustment, page settings, Field wise sorting, and Field Caption/ data changes if the user has rights, etc.

Vehicles, keeps the vehicle information like Reg. No, Type, Model, Used By, Insurer, Type of Insure, Cost, Isthimara Expiry, Insure Expiry, etc. The system also generates Reminders for vehicle permit expiries and handing over of vehicle.

Inventory Control

Argus Inventory Control enables to capture and control day to day Purchase, Sales and movement of stocks. This module can be connected to Accounts to eliminate multiple entries of transactions in relation to Supplier Invoices, Customer Invoices and valuation of stocks.

The Argus Inventory Management module includes the following features:

	File – Stock Categories, Stock Items, Locations/ Warehouses, Shelf/ Rack, Suppliers, Customers, etc.
	Documents – Goods Receive Note, Purchase Invoice, Stock Transfer Note, Cash Memo, Delivery Note, Purchase Return, Sales Return, Quotations, Stock Adjustments, Opening Stock, Physical Count, etc.
	Stock Controls like Re-order level, Re-order Quantity, minimum level, maximum level, dangerous level, etc.
	Supports multi Stock Units, Stock Conversions, Issue Factor, Group Items etc. Credit Limit to Customer and Suppliers
	Stock Ledger / Purchase and Sales Registers
	Back dated reports and stock movement between any date
	Accounts Receivables & Account Payables. Customer Aging / Supplier Aging Analysis
	Stock Analysis by Stock Category, Supplier & Customer. Purchase & Sales Analysis by Stock Category, Supplier and Customer.
	Integrated to Financial Accounts and provides Search Engines & Reports.

Real Estate

The Argus Realty module is proud of its industry changing property management system that relieves much of the stress and headache that property managers experience on a daily basis. The Real Estate module will provide the following required features:

Master Files - Property file, Rental unit file, Tenant file, Property expense file, Other Master files like Agents, Property Types, Contract Types, Contract Terms, Payment Terms, Purpose of Lease, Location, etc.

Tenancy Contract, the system keeps the details like – Document No & Date, Reference, Contract Start Date & End Date, Tenant Code, Rental Unit Info, Property Info, Agent, Commission details, Security Deposit, Payment Terms, Purpose Lease, Contract Type, Remarks, etc.

Tenant Invoices, the system generates the invoice for Rental Income/ Prepaid Rent automatically, whenever a contract is prepared. This automation helps you to reduce the work in accounting section. The system also allows preparing of invoices for Maintenance, Penalty or Others.

Rental Status, the system shows the rental status through a report Rent Center. Monthly Rent Status to show detailed view of receipts for a particular Contract / Property/ Tenant.

Receipt, the system keeps the receipt document from Tenants for Rent, Security, Maintenance, Penalty or Others. The payment mode can be Cash, Cheque or Bank Transfer. Penalty for Delayed Rent, the system allows finding out those tenants who delayed rent and listing out those with a penalty amount.

Monthly Rent Posting, this document helps you to identify the Rental Income monthly for existing contracts easily.

Property Expense, this document keeps the expenses by identifying expense type and property unit.

PDC Cheque, the system keeps the cheque details with status like – Pending, Cleared, Returned, Bounced and On Date. The system provides the facility to block a cheque to avoid further processing, if, a Tenant requested to do so.

Breaking of Contract / Property Sale, the system maintains the entries properly, when breaking of contract or property sale happens.

Security Deposit, the system keeps the details of Security Deposits. The Security Center option allows you to view the summary of Security Deposits with details like – Security Amount and Date of Receipt.

Argus Shares enables you to keep the share transactions very effectively, and it is very useful to those who are doing business in security market. The broker’s payables statement, share daily trade report, profit analysis, share stock value analysis, market rate/ index fluctuations, graphs, etc. driving you to do a good business with in the market.

The Argus Share module includes the following features:

	File – Brokers, Share Sectors, Share Group, Shares, etc.
	Documents – Market Rate/ Index (daily updating of market rate from the share market website), Share Purchase, Share Sale, Share Right Issue, Share Bonus, Dividends, Share Transfer, Share Value Change etc.
	Share Daily Trade Report, Share Transactions List, Share Ledger, Broker’s statement, Market Rate History etc
	Share Purchase Analysis, Sales Analysis and Profit Analysis
	Share Reports – Share Summary, Share Transactions, Share Ledgers, Share Receivables, Security Market Payables, etc.
	Graph – Market Index / Rate, Average Cost, Share Purchase, Share Profit, etc.
	Integrated to Financial Accounts and provides Search Engines

Procurement

Argus Procurement module enables the user to build the complete cycle of purchasing, starting from purchase requisition to receiving. The system meets the requirement for multi company and multi site organizations.

The Argus procurement module includes the following features:

	File – Company Sites, Stock Categories, Stock Items, Suppliers, etc.
	Stock Requisition / Purchase Requisition from various sites
	Request for Quotation (RFQ) and Purchase Order (PO)
	Order Processing – Easy processing of RFQ / PO through a list of pending requisitions made from the various sites. The automatic generation of RFQ / PO from the list of requisition items through necessary search & selection method. The system also has the facility to generate PO based on the order level.
	Goods Receive Note (GRN) and Goods Receive Returns
	Supplier Payables / Supplier Aging
	Payments / Supplier Statements.
	Integration to Financial Accounts, Search Engines and reports

Projects

Argus Projects module handles the job costing of various projects with very user-friendly documents. This can be benefited for any construction or any contracting business to do job costing well.

The Argus Projects module includes the following features:

	Project Type, Project Master, Project Check List, Contractors, Suppliers, etc.
	Job Levels, Cost Category, Cost Codes, Stock Category, Stock Items / Bill of materials, etc
	Project Budget List and Budget Revisions
	Material Request, Material Receipt, and Material Consumptions
	Project Expenses, Project Contracts, Contract Status Monitoring, etc.
	Project in Progress (PIP) and Capitalization of PIP after completion
	Inventory Stock/ Material Stock and Project wise Transactions
	Project expense transaction control, if any budget control, or revision
	Project budget list, project variance report, project cost code list, etc
	Material Consumables and Material Movements
	Contractor’s statements, Project Ledger, and Job level wise / cost code wise project expense details
	Integration to Accounts, Search Engines and various reports